Tips and Samples for Sending Email Cover Letters
How to Send an Email Cover Letter and Resume
An email cover letter is a document sent with your resume to provide additional information on your expertise. It is written to provide information on why you are qualified for the job you are applying for and to explain the reasons for your interest in the company.
When you're sending an email cover letter, it's important to follow the employer's instructions on how to submit your cover letter and resume.
You need to make sure that your email cover letters are written as well as any other correspondence you send.
Even though it's quick and easy to send an email, it doesn't mean that you should write anything less than a detailed cover letter focused on why you are a good match for the job you are applying for.
Tips for Sending Email Cover Letters
1. Sending Email Cover Letters as Attachments
- If the job posting says to include your cover letter and resume as an attachment, attach Microsoft Word or Adobe PDF files to your email message. Here's a step-by-step guide to sending your resume and cover letter as an attachment.
- Save the files with your name, so they don't get mixed up with other applicant's materials i.e. alisondoyleresume.doc, alisondoylecover.doc.
2. Sending Email Cover Letters Without Attachments
- Some employers do not accept attachments. In these cases, paste your resume into your email message.
- Use a simple font and remove the fancy formatting. Don't use HTML. You don't know what email client the employer is using, so, simple is best because the employer may not see a formatted message the same way you do.
3. Don't Forget the Details for Your Email Cover Letter
- How to Address an Email Cover Letter: Here's how to address a cover letter sent in an email message including what to use when you have a contact person and how to address it if you don't.
- The Subject Line of Your Message: Make sure you list the position you are applying for in the Subject Line of your email address, so the employer is clear as to what job you are applying for. For example: Subject: Alison Doyle, Social Media Manager Position.
- Include Your Signature: Include a signature with your contact information, including name, address, email address, and telephone number so it's easy for the hiring manager to get in touch with you.
4. Double-Check Your Letter for Spelling and Grammar
Make sure you spellcheck and check your grammar and capitalization. They are just as important in an email cover letter as in paper cover letters.
5. Send a Test Message to Yourself
Send the message to yourself first to test that the formatting and attachments work. If everything looks good, resend to the employer.
Sample Email Cover Letter
Subject: Administrative Assistant/Receptionist – Roger Smith
Dear Ms. Cole,
I was excited to see your listing for the position of administrative assistant/receptionist at ABC Market Corp. I believe that my five years of experience in office administration and my passion for your products make me an ideal candidate for this role.
You specify that you’re looking for an administrative assistant with experience scheduling appointments, maintaining records, ordering supplies, and greeting customers.
I’m currently employed as an administrative assistance at XYZ company, where I have spent the past five years honing these skills.
I’m adept at using all the usual administrative and collaboration software packages, from Microsoft Office and SharePoint to Google Docs and Drive. I’m a fast learner, and flexible, while always maintaining the good cheer that you’d want from the first person visitors see when they interact with the company.
I have attached my resume, and will call within the next week to see if we might arrange a time to speak.
Thank you so much for your time and consideration.
More Sample Email Cover Letters
Email Cover Letter
An email cover letter has to grab the reader's attention quickly in order to be effective. In-boxes are full of emails that need to be read so get across your main points promptly and powerfully.
Quickly convince the reader of your suitability for the job opportunity by using a powerful subject line in your email.
This will make the difference between getting your resume read or relegated to the database. Avoid bland subject lines such as Joe Black's Resume.
Get the employer's attention by following these simple steps.
How to get the reader's attention
- a subject line which is factual and persuasive - include the job title and job posting number and a selling point - "Job #4536 Bookkeeper - 8 years with Fortune 500 company"
- clearly state your purpose in the first couple of sentences
- summarize your strengths, skills and expertise as they relatedirectly to the job opportunity
- persuade the reader to continue on to your resume
- use an easy-to-read font and keep the formatting simple
- proofread and spell check your message
- keep your email cover letter to one screen view
Email Cover Letter - Sample 1
Subject Line: Sales Associate Job #1234 - 10 Years Experience
Dear Mr Green
I read with enthusiasm your opening for a Sales Associate on XYZ site. I am confident that my 10 years experience as a sales professional in ABC industry with a successful track record of meeting and exceeding sales objectives makes me an excellent match for this position.
Detailed on my attached resume you will find that over the last X years I generated more than $X in sales and achieved an average of X% sales growth. My experience in new and key account acquisition, new territory development and the planning and implementation of customer loyalty strategies will contribute to the success of DEF Corporation.
My resume demonstrates that I am well qualified to lead the entire sales cycle management process from client consultations and needs assessment through demonstrations, negotiations and final sales closings.
I believe that I will be a valuable asset to your team if given this opportunity and I look forward to hearing from you soon.
Thank you for your time and consideration.
Subject Line: Legal Secretary Job #S123 - 6 Years at Top Law Firm
Dear Ms Drone
I am responding with enthusiasm to your job posting on XYZ.com for a legal secretary. I believe my extensive experience and skills in this field are an excellent match for the job.
The attached resume demonstrates my competence to interact capably with clients from point of referral, efficiently draft and process legal documents and correspondence, co-ordinate multiple case loads and assist with complex case preparation.
I am a motivated and hard working professional with solid legal practice skills and knowledge and a reputation for accurately and efficiently meeting strict deadlines in a challenging environment.
I would welcome the opportunity to learn more about the position and find out how I can contribute to the success of your firm.
Thank you for your time and consideration.
Find a full list of cover letter samples for different jobs. Adapt these for your own use.
Basic Cover Letter
Cold Contact Email Cover Letter
Should I submit an email cover letter if the posting only asks for a resume?
You can copy and paste your cover letter into the body of the email as your message and include your resume as an attachment.
Keep your cover letter short and simple as the reader will not want to invest a lot of time in going through your email. It is better to include a brief cover letter as an introduction rather than simply stating "I have attached my resume for your consideration".
How should an email cover letter be sent?
If you are responding to an advertisement make sure you follow the employer's instructions on submitting your cover letter and resume.
If you are asked to include your letter and resume as an attachment use MS Word or Adobe. Avoid HTML as the email the employer uses may not be able to open this.
If they ask for the email cover letter and resume to be included in the message and not an attachment, copy and paste them into the body of your email.
A good tip is to send the email to someone you know first to check that your formatting works properly.
If it looks fine then you can send it to the employer.
Should I address the cover letter to an individual?
It is always better to address correspondence to a name rather than a title. Job postings often don't list the name of the person to contact and only give an email address.
Do a bit of research to find out the name of the person receiving the emails. For example email@example.com indicates the name of the company is Bakers Biscuits and the clue for the contact person is "mardev".
For example, you notice that there is a Mary Devon who is Head of Human Resources. This is your contact person and you can begin your email message with Dear Ms Devon. Immediately you stand out from the crowd.
When should I follow up on my submission?
It is important to find out the status of your job application. If the job posting does not have a close date you can wait about a week after sending your resume before following up.
If there is a close date then wait for about a week after that date before following up. For tips and help on resume follow up, plus a sample follow up email.
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